New Information from CMS Related to PBJ Submission and Registration. Please Review ASAP

Nancy Leveille in Clinical & Quality

Alert: CMS announced an update to the PBJ registration and submission requirements. See paragraph #4 for updated specification information.

Electronic submission of staffing data through the Payroll-Based Journal (PBJ) is required of all long-term care facilities starting July 1. The last day to submit data for fiscal quarter four (July 1 through September 30) is November 14, 2016. Nursing homes can register now in the PBJ system to prepare:

Visit QTSO e-University and slect the PBJ option for training modules and step by step registration instructions. More information is available on the Staffing Data Submission PBJ webpage.

Due to the standard QIES Monthly Downtime Weekend, PBJ submission and manual data entry will be down and not available after 8:00 p.m. ET of June 24th until 6:00 a.m. ET on Monday June 27th. During this downtime, PBJ Release 2.0 will be installed and will be in effect Monday, June 27th. Please plan to complete all testing for PBJ Release 1.0 by end of business day on June 24th.

PBJ files submitted prior to June 24th must use file spec version 1.00.1. PBJ files submitted after June 27th must use file spec version 2.00.0. Beginning on June 27, 2016, the PBJ system will only accept version 2.00.1 of XML files. See the PBJ FAQ page for more information.

New training modules will be available that reflect changes for Release 2.0 and can be found at As always, the User's Guide will be updated for all Release 2.0 changes. This can be found on the Help Page in the PBJ application or at

Other helpful sources of information are the PBJ Data Specifications V2.00.0, PBJ Errata V2.00.1, and the Excel-to-XML template which can all be found at


Nancy Leveille, RN, MS
Sr. Director, Member Operational Support
518-462-4800 x20